A budget your association board approves.

Advances in technology don’t stand still for associations, no matter how tight the budget. Each and every year, even the smallest of tech advancements can require upgrades to your AMS solution.

Failing to keep up with the technology curve is much like failing to keep up with the Kardashians, allowing your association to steadily fall behind can leave your association in a deep hole. The longer you leave it, the more cost you acquire in lost time, money and resources than if you justify the expense of upgrading.

Associations must communicate to their board and members how to balance the cost of doing nothing with the cost of spending on new technology, where every dollar is allocated to supporting your organisational and member value.

Support the mission statement: Be transparent about how any funding is used to meet and exceed the strategic plan.

Forecast contributions: Show how future sponsors, gifts and grants offset operating expenses.

Updates: Share how you are to track and maintain budgets handled throughout the year to keep the original budget on track.

Presenting the right budget for your association materially differs from what is right for the next association. Each association faces its own challenges, needs and wants.

These variables can include:

  • The capacity of and preparedness to spend on technology.
  • Access to free NPF Program software
  • The ability to absorb implementation and training costs.
  • Are the current tools and solutions used to the fullest?
  • Will staff participate in new tech project.

Typically, each new CEO will be tempted to propose your organisation adopt the latest technology, generating a business case to show an immediate and positive return on investment (ROI) using such technology can be a stretch.

Example: Can your association prove to the board how current technology is slowing your business processes down to the point it’s causing lost revenue? And, can you present solutions which alleviates your staff’s business challenges resulting in higher revenue returns or improved member satisfaction?

The ability to identify the biggest technological challenges and needs of your association will help you better outline budgeting options for the board to review. When presented with a clear understanding of these options, you can present a cohesive set of recommendations your board is more likely to approve.

Remembering the importance of comparing the ROI to the cost of upgrading whilst showing the cost of doing nothing.  Associations have a better opportunity to gain board approval of your tech budget, which helps your association meet and exceed your strategic plan.